MGH, a full-service marketing communications agency recognized as one of Ad Age’s 2019 and 2020 Best Places to Work, is currently seeking an Office Assistant to provide overall administrative support to agency operations and administrative support to our CEO and other department heads on an as needed basis.

What You’ll Do:

• Oversee and support all administrative functions in the office and ensure that all runs smoothly and efficiently
• Perform receptionist duties: serve as the professional first impression of the agency, receive and direct visitors, answer and direct phone calls
• Process and direct mail and package delivery; set up and maintain employee mail slots
• Establish and manage all facility management vendors, including janitorial, maintenance, catering, breakroom supplies, etc.
• Manage office supplies inventory and place orders
• Order and manage beverage and snack supplies
• Execute and set up catering orders
• Administer office key cards for employees
• Maintain a professional office appearance and arrange for all necessary repairs
• Provide administrative support to CEO and department heads when needed, including travel arrangements, scheduling appointments, conducting research and support on special projects including office events
• Provide additional administrative support as needed

 What We Want from You:

• Minimum of 5 years of experience in an administrative office support role working in a professional environment
• Proficiency with Microsoft Office and Google Applications
• Excellent verbal and written communication skills, including spelling and grammar skills
• Exceptional interpersonal skills, with a focus on rapport-building
• Self-starter who is flexible, adaptable, and able to work professionally with a variety of personalities
• Strong organizational and time management skills
• Must be self-motivated and able to take the initiative to get the job done
• Comfortable working in a fast-paced (but also very fun) environment

Perks of the Job:

• Hybrid work schedules
• 3 p.m. Fridays year-round 
• 401k plan with company match
• Generous Paid Time Off (PTO) allowance
• 11 paid holidays, in addition to emergency-only client service the week between Christmas and New Year’s
• CareFirst BlueCross BlueShield Medical Plans, including two plans offering $0 employee premium
• BlueCross BlueShield Dental and Vision plans
• Health savings accounts (HSA), including a plan offering company contributions
• Flexible spending accounts (FSA) for health care and dependent care
• Employee Assistance Program (EAP)
• Company-provided life insurance, short-term (including maternity) and long-term disability
• Paid Parental and Bereavement Leave
• Membership to a Wholesale Club of your choice (paid for by MGH)
• Credit Union Membership
• Employee Referral and New Business Referral Bonuses

Life at MGH:

• Two-time (2019 and 2020) Ad Age “Best Places to Work” award winner
• An agency that was founded on belief that the best place to work produces the best work
• An “intrapreneurial” culture that rewards big thinking with career development opportunities
• Drinks and snacks provided for your pleasure
• Culture committee that plans events, including Happy Hours, Holiday Parties, Team Trivia Events and more

* Note: MGH is still working remotely at this time. We plan to begin working at our new office in Hunt Valley Towne Center in spring 2022. Due to the nature of the job duties, this position does not allow for remote work.

Thank you for your interest in MGH, an Equal Opportunity Employer. We value diversity and are committed to building a team that represents a variety of backgrounds, perspectives and skills.