MGH, a full-service marketing communications agency recognized as one of Ad Age’s 2019 and 2020 Best Places to Work, is currently seeking an experienced administrative professional to provide overall support to agency operations and administrative support to our CEO and other executives on an as needed basis.

What You’ll Do:

• Oversee and support all administrative functions in the office (approximately 70 employees) and ensure that all runs smoothly and efficiently
• Provide administrative support to CEO and others on the senior management team when needed, including travel arrangements, scheduling appointments, conducting research and support on special projects including office events
• Perform receptionist duties: serve as the professional first impression of the agency, receive and direct visitors, answer and direct phone calls
• Process and direct mail and package delivery
• Establish and manage all facility management vendors, including janitorial, maintenance, catering, breakroom supplies, etc.
• Order and manage beverage and snack supplies and associated vendors 
• Execute and set up catering orders
• Manage office supplies inventory and place orders 
• Administer office key cards for employees
• Maintain the condition of the office and arrange for necessary repairs
• Provide additional administrative support as needed

What We Want from You:

• Minimum of 5 years of experience in an administrative/office management role working in a professional environment
• Proficiency with Microsoft Office and Google Applications
• Excellent verbal and written communication skills, including spelling and grammar skills
• Exceptional interpersonal skills, with a focus on rapport-building
• Self-starter who is flexible, adaptable, and able to work professionally with a variety of personalities
• Strong organizational and time management skills
• Must be self-motivated and able to take the initiative to get the job done
• Comfortable working in a fast-paced (but also very fun) environment

* Note: MGH is still working remotely at this time. We plan to begin working at our new office in Hunt Valley Towne Center in early 2022. Due to the nature of the job duties, this position does not allow for remote work.

Thank you for your interest in MGH, an Equal Opportunity Employer.